Bonds of the co -ownership trustee: Missions and responsibilities

As a specialist in legal law passionate about the management of condominiums, I am delighted to share with you my knowledge on the obligations of the condominium trustee. During my career, I have seen the crucial importance of these missions for the proper functioning of a condominium. Let me guide you through the essential responsibilities incumbent on this key role.

Administrative and financial management: the heart of trustee’s obligations

The Administrative and financial management constitutes the backbone of the obligations of the co -ownership trustee. It is an area that requires rigor and organization, two qualities that I had to develop over the years to excel in this area.

Organization of the general meeting and execution of decisions

One of the primary responsibilities of the trustee is to convene and organize the annual general meeting. This meeting is crucial for the life of the condominium. The trustee must then implement the decisions made at this assembly. I have often found that the quality of the AG organization greatly influences the participation of co -owners and enlightened decision -making.

Account holding and budget management

Financial management is a delicate aspect that requires special attention. The trustee must:

• Establish the provisional budget
• Hold the condominium accounting
• Call charges with co -owners
• Manage unpaid

A advice that I often give: transparency in financial management is the key to maintaining the confidence of the co -owners.

Compliance with the regulations and update of documents

The trustee has the obligation to enforce the co -ownership regulations and keep up to date the list of co -owners. He must also manage the condominium archives and documents. This task may seem tedious, but it is essential to avoid any future dispute.

Building maintenance and technical management: guarantee the sustainability of the property

The technical management of the building is an aspect that I find particularly rewarding in the role of the trustee. This is an opportunity to contribute concretely to the improvement of the living environment of the co -owners.

Maintenance and works

The trustee must ensure the maintenance and conservation of the building. This implies:

• Have the work voted at the general meeting carried out
• Execute urgent work
• Keep up to date the building maintenance book

I have learned over time that prevention is better than repair. Regular maintenance often avoids long -term expensive work.

Management of contracts and insurance

The trustee is responsible for taking out the necessary maintenance and insurance contracts. He must in particular:

The management of claims is also one of its powers. The trustee must declare claims to insurance and follow compensation files. It is a process that requires rigor and perseverance.

Communication and transparency: the vital link with co -owners

The communication and transparency are crucial aspects of the role of the trustee. During my career, I could see how good communication can facilitate the management of a condominium.

Access to documents and advice to co -owners

The trustee must provide co -owners with co -ownership documents. For professional trustees, this involves providing secure online access to these documents. It is a technological evolution that I saw to become widespread and which greatly facilitates transparency.

The role of trustee’s advice is also essential. It must be able to guide the co -owners about the management of the condominium and inform them of the decisions taken. This advice mission can sometimes be akin to that of a family mediator, especially when it comes to resolving conflicts between co -owners.

Compliance with legal obligations

The trustee also has specific legal obligations:

• Register the condominium in the national condominium register
• Update the financial data of the condominiums annually
• Make a global technical diagnosis every 10 years
• Constitute a work fund to finance future renovations

These obligations may seem restrictive, but they are essential to guarantee healthy and transparent management of the condominium. I have seen that the condominiums that scrupulously respect these obligations are generally better managed and encounter fewer long -term problems.

In short, the role of the co -ownership trustee is multifacette and demanding. It requires various skills ranging from administrative and financial management to communication through technical management. The key to success lies in a rigorous, transparent and proactive approach. If you wish to deepen your knowledge on this subject, I recommend that you consult this complete guide on the obligations of the co -ownership trustee. Remember that the trustee plays a crucial role in the valuation and sustainability of your property. Choose it carefully and do not hesitate to get involved in the life of your condominium to ensure its proper functioning.