What are the obligations of a condominium trustee: detailed guide

As a specialist in legal law passionate about co -ownership issues, I am delighted to share with you my knowledge on the obligations of a co -ownership trustee. During my career, I had the opportunity to advise many co -owners and trustees on their rights and duties. Today, I will guide you through the main responsibilities incumbent on this crucial role in the management of a condominium.

Administrative and financial management: the heart of trustee’s obligations

The Administrative and financial management constitutes the backbone of the obligations of a condominium trustee. It is an area where rigor and organization are essential. I remember a case where a negligent trustee had omitted to summon the annual general meeting, creating a real chaos in the condominium. Here are the main responsibilities in this area:

Organization of the general meeting and execution of decisions

The trustee has the obligation to convene and organize the annual general meeting of co -owners. This meeting is crucial for the life of the condominium. He must then ensure the execution of the decisions voted during this assembly. It is a process that requires diplomacy and firmness, because it is sometimes necessary to face reluctant co -owners.

Account holding and budget management

Financial management is a delicate aspect that the trustee must master perfectly. His obligations include:

• The establishment of the forecast budget
• The holding of the union’s accounts
• Call for charges to co -owners
• Payment of supplier invoices
• Unpaid management

It is imperative that the trustee will open a separate bank account on behalf of the syndicate of co -owners. This obligation, often neglected in the past, is today crucial to ensure financial transparency.

Legal compliance and legal representation

The trustee must ensure that the condominium complies with all legal obligations. This includes registration of the co -ownership in the national condominium register and updating the list of co -owners. In the event of a dispute, the trustee is also responsible for representing the union of co -owners in court. It is a role that requires a good knowledge of the law of co -ownership and specific legal skills.

Maintenance, work and security: guarantee the good condition of the condominium

Beyond the administrative and financial aspects, the trustee has crucial maintenance, work and safety obligations. These responsibilities aim to preserve the value of the real estate assets and to ensure the well-being of the co-owners.

Maintenance and repairs

The trustee must ensure the conservation and maintenance of the building. This implies:

• Have the current maintenance work carried out
• Manage urgent repairs
• Implement and follow the work voted in general assembly
• Keep up to date the building maintenance book

I have often found that proactive trustees in this area avoid many long -term concerns. For example, rapid intervention on a small leak can prevent significant and expensive water damage.

Insurance and claims management

The subscription of civil liability insurance for the condominium is an essential obligation of the trustee. In the event of a claim, he must manage the declaration and follow the repairs. I saw cases where effective insurance management has quickly resolved complex situations, such as damage caused by bad weather.

Safety and conformity

The trustee is responsible for ensuring the safety of the building and the co -owners. This includes the installation and maintenance of compulsory security equipment. He must also ensure that the condominium meets the standards in force, in particular in terms of accessibility and energy transition.

Here is a summary table of the main security obligations:

Communication and transparency: essential obligations

The communication and transparency are crucial aspects of the obligations of a condominium trustee. They help to establish a climate of trust and facilitate harmonious management of the condominium.

Co -owners information

The trustee has a duty to regularly inform the co -owners. This includes:

• Communication of decisions taken in general assembly
• The Council on legal and regulatory developments
• The provision of condominium documents

Professional trustees must also set up a secure extranet to facilitate access to documents. This recently introduced obligation considerably improves transparency and management of management.

Conflict management and mediation

An often neglected but crucial aspect of the role of the trustee is the management of conflicts within the condominium. As a mediator, the trustee must show diplomacy and impartiality. I saw tense situations resolve thanks to the skilful intervention of an experienced trustee. If you encounter difficulties with your neighbors, do not hesitate to consult our guide on the management of neighborhood conflicts.

Compliance with new legal obligations

The obligations of the co -ownership trustee are constantly evolving with legislation. For example, the law for energy transition has brought the obligation to constitute a work fund for energy renovation. The trustee must be up to date with these developments and implement them in the condominium.

In short, the role of the co -ownership trustee is complex and multifacette. It requires various skills ranging from administrative and financial management to mediation, including the technical knowledge of the building. A trustee who conscientiously fulfills his obligations is a precious asset for a harmonious and well -managed condominium. Remember that you, being co -owners, also have a role to play by involving yourself in the life of your condominium and ensuring compliance with these obligations.